How to Request a Record

The Alexandrian Public Library is a public agency. Access to Library public records is governed by Indiana Code 5-14-3. In accordance with the Code, any person may inspect and copy the public records ofAlkexandrian Public Library during Library Administration business hours.

The Library has established procedures to provide fair access to its open records and to manage requests efficiently.

Requests must be made in writing using the Request to Inspect Public Records Held by the Alexandrian Public Library (PDF) form and must identify "with reasonable particularity" the record being requested. An individual may email, fax, mail, or bring the request form with them to the Library. Requests will be directed to staff designated by the Library as being responsible for public records release decisions.

Designated staff will contact the individual making a written Open Records request within seven days of receipt of the request to set up an appointment for reviewing records or to deny the request. Denials will be made in writing or by fax. A request that is broad or vague, or that is for records in active use or storage, may cause a delay in producing the documents.

Which Records Are Public and Which Are Not?

Most records maintained by the Library are open to the public. Under Indiana Code 5-14-3 some records may be specifically exempted. Records exempted from public disclosure are governed by Indiana Code 5-14-3. When in doubt about the access to records of the Library, the Library counsel may be contacted.

Reviewing Records

Records must be reviewed in the location set by the Library. An individual may copy records, but may not remove documents or add documents to those provided for review. The Library has responsibility for protecting the security of public records in its custody, and may require that a staff member be present during any inspection of records or copying of records.

Fees

A fee of $.10 per page will be charged to all persons desiring to make copies or prints of the Library's public records. Payment must be paid at the time copying is done. Fees are governed by Indiana Code 5-14-3-8 - Fees; copies.